Quicklog timeslot software in logistics
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Advantages::
1. Planability, predictability
2. Management, control
3. Measurement, logging, creation of KPIs
Automating logistics processes and achieving operational excellence
In today's modern supply chain management, efficiency and cost optimization are key factors. With more than a decade of experience, Weblegend Ltd. developed QuickLog as an intelligent, cloud-based timeslot management system that revolutionizes on-site traffic management. Our solution is not only a software, but a strategic tool that noticeably improves the efficiency of operations and measurably reduces logistics costs. All you need is an internet connection to use it, so getting started is quick and easy. QuickLog manages complex site traffic on a single, integrated platform, be it cargo, personnel or maintenance/subcontractor movements. The system fully covers all processes from scheduling to logging. It automatically generates KPIs (Key Performance Indicators) from the collected data, which provide management with valuable insights to optimize processes. The system provides users with two main interfaces:
External user portal
Freight forwarders, subcontractors and maintenance workers can flexibly book and edit loading and work times on this interface. This minimizes the waiting time of those arriving at the site, significantly increasing the satisfaction of partners.
Internal administration interface
Provides management and administrators with a comprehensive overview of site calendars. It enables efficient entry of vehicles, visitors and subcontractors, as well as detailed data analysis using Excel-compatible reports. Customizable authorization levels guarantee safe and controlled use of the system.
Key features and strategic advantages
By the help of the Data interface module, QuickLog can be securely connected to any company IT system (e.g. ERP, WMS), ensuring data integrity and the continuity of business processes.
The system automatically runs scheduled reports, for example, on weekly freight traffic or upcoming scheduled items for which appointments have not yet been booked. This helps with proactive planning and early detection of potential problems.
The EKÁER module automates the management of EKÁER numbers through a direct connection with the NAV system, significantly reducing the administrative burden. After the goods are received, the system automatically closes the number, thereby saving time for the logistics team.
The multilingual interface and user guides facilitate cooperation with international partners and colleagues.
Our customer service, which is available during working hours on weekdays, supports our partners in both technical and operational matters, guaranteeing the uninterrupted operation of the system.
Subcontractor and maintenance traffic management
QuickLog digitizes and optimizes the site traffic of subcontractors and maintenance workers, from planning to exit. The system guarantees not only efficiency, but also compliance with safety regulations.
01
Automated appointment booking
Subcontractors can register maintenance work online. On the interface, you can specify the exact time and place of the work, the list of group members and the responsible manager. The system also records additional information, such as the devices used or potentially dangerous activities, thereby ensuring full transparency and risk management.
02
Automated security training
Before starting work, the QuickLog EHS module takes care of mandatory work and fire safety training. With the help of the kiosk, the employees undergo a video training and a successful exam, which the system keeps a record of. The time of entry is recorded in the database. The training is valid for 6 months, thus reducing repeated administration.
03
Exit and data recording
After the completion of the work, the date of exit is also recorded in the database, ensuring full traceability.
Optimizing and managing site traffic
QuickLog is an intelligent timeslot system that tracks every step of freight traffic, from planning to exit. The goal is to increase efficiency, reduce waiting times, and make optimal use of resources.
01
Automated scheduling
QuickLog is an intelligent timeslot system that tracks every step of freight traffic, from planning to exit. The goal is to increase efficiency, reduce waiting times, and make optimal use of resources.
02
Seamless check-in
Drivers can log in independently on a touch screen via the QuickLog kiosk. This minimizes the administrative burden of the concierge service and speeds up entry.
03
Proactive management
The system sends SMS instructions to the drivers indicating the next steps within the site. This stable and cost-effective method of communication eliminates misunderstandings and improves the flow of information.
04
Data-led measurement and analysis
QuickLog measures loading and unloading times in real time. With the help of KPIs generated based on the data, the management can see exactly where intervention is needed to improve the loading processes. The time and details of each step are logged, which ensures complete transparency.
Personnel management
QuickLog also turns visitor onboarding into an automated, efficient process, reducing administration and improving the user experience. The system fully monitors visitor traffic.
Automated logistics communication and resource management
QuickLog's modules extend the basic service with intelligent functions, enabling real-time communication and precise resource management within the site.
Shift management module
A strategic tool for managing human and non-human resources. In the case of a multi-shift work schedule, the appointment booking option can be set separately, thus ensuring that the loading schedule is always in line with the available capacity.
Chat module
A real-time communication platform that enables a quick and efficient flow of information between the company's employees and suppliers. This improves cooperation and speeds up solving emerging problems.
Truck calling module
With the help of the chat module, the time gate software provides logistics actors with the opportunity to inform each other easily and quickly.
Personal access control module
This module provides a complete record of visitor and maintenance/subcontractor traffic. By automatically recording the time of entry and exit, it provides complete transparency and security regarding the movement of people arriving at the premises.
Document library module
This module functions as a digital repository for all shipments. It enables safe and arranged storage of scanned or digital documents, thereby facilitating data access and traceability.
Data interface
The Quicklog timeslot system is designed to log the traffic of trucks at sites with parking lots using the three-step access control module. Avoiding misunderstandings about arrival and departure times.
Entry module
2 steps
This module is used to record the movement of trucks on site. The recording of arrival and departure times with a digital time stamp ensures complete transparency of site traffic.
Entry module
3 steps
This module enables even more detailed tracking of truck movements. The time stamp is also done when entering the parking lot, entering and exiting the plant area, so the management can accurately analyze the movements within the site and the loading processes.
Bank card payment interface
This module provides suppliers with a simple and fast online payment option for booking appointments. By paying by bank card, partners can conveniently top up their balance.
Delivery management module
This module provides flexibility in loading processes. Manages loading bays where inbound- and outbound deliveries are made at the same time, optimizing space utilization.
EKÁER module
In order to minimize the administrative burden, this module automates the request for EKÁER numbers from the NAV system. The direct connection between QuickLog and the NAV interface speeds up processes and reduces the possibility of errors in manual data recording.
QuickLog billing interface
Using the QuickLog API, the system performs automatic invoicing of balance top-ups. This function minimizes administration and ensures the accuracy of financial processes.
SMS calling module
The system directs the trucks to the appropriate loading location via SMS, optimizing traffic within the site and reducing waiting time. This stable and simple communication channel effectively supports smooth processes.
Module for scheduling and logging on-site maintenance works
This module enables on-site maintenance work to be planned and fully monitored. Subcontractors can pre-register the time and place of work and upload necessary documents such as certificates and permits. The function contributes to the precise management of site processes and the orderly storage of documentation.
QuickLog Kiosk
The kiosk is a self-service touch screen device that speeds up the entry of trucks. Drivers can apply for loading independently, thus reducing the administrative burden of the porter service and the waiting time.
Courier module
A module for digitizing the registration and tracking of couriers. The administrator records the arrival data of couriers, which enables later reporting and analysis of courier traffic.